Tender Teams: Automating Manual Tasks with Bots and AI Agents
Procurement teams often spend hours each day on manual tasks—navigating Public Procurement Platforms, reviewing tender documents, and more. This slows down their work and diverts resources away from higher-value activities. eContentPrep develops bots that take care of these repetitive tasks, allowing teams to focus on bid preparation.
Challenges
Tender teams invest a significant portion of their time in manual work such as searching for tenders on the Public Procurement Platform, reviewing alerts from external providers (e.g. Gestboes), and more. This repetitive workload creates inefficiencies and reduces capacity for strategic analysis and bid preparation.
eContentPrep builds bots that act as virtual assistants for procurement teams, handling time-consuming and repetitive tasks so that teams can focus on higher-value work. Key tasks our bots can automate include:
Automated tender search using over 10 filters (including CPV codes): The bot periodically accesses the Public Procurement Platform, applies filters defined by the procurement team (CPV, contracting authority, region, etc.), extracts relevant information, and compiles it into an Excel file—ensuring no business opportunity is missed.
Structuring of tender alerts from external providers into Excel (e.g. Gestboes): The bot scans incoming emails with tender alerts from external sources (e.g. Gestboes, industry bulletins, etc.) and organizes the data into a structured Excel file (one row per tender), facilitating easy comparison.
Tender document review using AI: The bot opens all tender documents and performs an initial review based on guidance from the procurement team, generating a first analysis in Word or Excel format for subsequent team validation.
Competitor analysis: The bot extracts data from awarded contracts on the Public Procurement Platform (e.g. types of contracts, amounts, contracting bodies, etc.) and compiles the information into an interactive Business Intelligence dashboard—enabling teams to identify trends and improvement areas.
Below, you can see some of our bots in action:
Solution
Conclusion
The main benefits for tender teams using eContentPrep bots are:
- No missed opportunities: CPV-based searches on the Public Procurement Platform complement external provider data for full coverage.
- Structured information: Excel summaries (one row per tender) and document review reports in Word/Excel format enhance comparability and clarity.
- Significant time savings: Teams can focus on analysis and decision-making, boosting morale and adding value.
- Total flexibility: Filters, frequency, and bot behavior can be fully customized to evolving team needs.
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