Challenge
Cash collected at branches is deposited in the bank and then reflected manually in the ERP, moving across several receivables and cash management screens to batch receipts, match them one by one, clear them, and record the bank transfer. Deposits that don't match their receipts require manual adjustments. The work is repetitive and time-consuming, raises the risk of reconciliation errors, and keeps the finance team from higher-value analysis.
Solution
A virtual worker joins the finance team and takes on branch cash deposit clearing from start to finish. It retrieves the list of cash transactions from the web application where branch payments are recorded, creates the deposit batch in the ERP, selects the matching receipts, follows each approval until it completes, clears the deposit against the bank account, and records and validates the bank transfer. When a deposit and its receipts don't match, it enters the same adjustment receipts a finance team member would. This ensures consistency, traceability, and continuity in cash reconciliation.
Virtual worker workflow overview
Works with any ERP (Oracle E-Business Suite, SAP, Microsoft Dynamics, Odoo, etc.)
Matches each bank deposit to its branch receipts, from deposit batch to bank transfer
Resolves differences between deposit and receipt totals with positive or negative adjustment receipts
Follows every request until it completes and records any error for follow-up, keeping a full trail of each deposit
Keeps bank cash balances current deposit by deposit, instead of catching up in periodic reconciliations
Key capabilities
